10 Must-Ask Questions Before Booking a Camp Wedding

Choosing the right camp for your wedding goes far beyond a beautiful property and charming aesthetic. By asking the right questions early on, you can avoid unexpected costs, logistical challenges, and potential limitations on your big day. To help you feel confident in your choice, here are ten essential questions to ask before booking a camp wedding venue.

1. Is the venue available for our preferred date?

Before you fall in love with a camp, check its availability for your target weekend. Remember that peak-season dates often fill up quickly, and having flexibility in your schedule can increase your chances of securing the perfect spot.

2. What is the guest capacity for sleeping and dining?

Confirm that the camp can comfortably accommodate all your guests. It’s important to know the capacity not just for the ceremony, but also for meals and overnight stays. Be sure to ask about sleeping capacity, onsite lodging options, and reception seats to avoid overcrowding.

3. What is included in the rental price?

Camp rental fees can vary widely in what they cover. Some venues bundle lodging, catering, and activities into one price, while others charge separately. Always request an itemized list so you know exactly what you’re paying for and can accurately compare venues.

4. Are outside vendors allowed?

If you want to bring in a specific florist, photographer, or caterer, you’ll need to confirm whether the camp allows outside vendors. Some camps require their in-house services or to select one from their preferred vendor list, while others offer flexibility. This can affect your budget and overall planning.

5. What are your deposit, cancellation, and insurance requirements?

Understanding the financial commitment is critical. Be sure to ask about deposit amounts, deadlines, cancellation policies, and insurance requirements. Knowing these details upfront ensures you won’t face unexpected penalties and helps you plan your budget with confidence.

6. What is the backup plan for bad weather?

Since much of a camp wedding takes place outdoors, it’s essential to know the rain plan. Ask about indoor ceremony and reception options, as well as covered spaces for cocktail hours or other activities in case of bad weather.

7. What activities are available for guests?

Many couples choose a camp wedding for the built-in activities. Ask what is available to your guests, and if there are additional fees. Determine if activities are open for use throughout the weekend or if some, like archery or ropes courses, need to be scheduled and staffed ahead of time.

8. What are the rules for music, noise, and curfews?

Clarify the venue’s policies on music and noise, especially if you plan on having live music or a late-night party. Some venues have strict noise ordinances or curfews that could affect your celebration, while others are much more flexible thanks to their remote location.

9. What is the cell service and Wi-Fi like?

Many camps are located in remote, scenic areas. Be sure to ask about the reliability of cell service and Wi-Fi, and if there are designated hot spots for guests who need to connect.

10. What are your alcohol and liquor policies?

Some camp venues don’t have a liquor license, so you may need a licensed caterer or special permit to serve alcohol. Be sure to also confirm the venue’s policy as some may allow beer and wine but restrict hard liquor, while others prohibit alcohol entirely. Liquor liability insurance might be required as well.